LSC Annual Organizational Meeting Minutes – 20160708

LSC Annual Organizational Meeting Minutes

O.A. Thorp Scholastic Academy

Friday, July 8, 2016 @ 8:00AM

O.A. Thorp School Auditorium

Attendees: Monica D., Tim D., Tammy W., Jerry C., Efren T., Jason Q, Ms. Hunt, Mr. Robles, Tim A., Debbie D.

  1. Call to Order and Roll Call
    • Welcome Guests
    • Pledge of Allegiance
    • Approval of Minutes. Minutes were unavailable from final meeting of previous LSC
  2. Election of Officers:
    • Selection of Temporary Chairperson:
      • Motion to select Monica D. as Temp. Chair Motioned: Tim A., Seconded: Jerry C.
      • Vote: passed w/unanimous consent
    • Selection of Temporary Secretary
      • Motion to select Tim A. as Temp. Secretary Motioned: Monica D., Seconded: Jerry C.
      • Vote: passed w/unanimous consent
    • Nominations and Selection of Chairperson
      • Motion to select Monica D. as Chair Motioned: Monica D., Seconded: Jerry C.
      • Vote: passed w/unanimous consent
    • Nominations and Selection of Secretary
      • Motion to select Tim A. as Secretary Motioned: Monica D., Seconded: Jerry C.
      • Vote: passed w/unanimous consent
    • Nomination and Selection of a Vice-Chair
      • Motion to select Tammy W. as Vice-Chair Motioned: Monica D., Seconded: Jerry C.
      • Vote: passed w/unanimous consent
    • Establish Professional Personnel Leadership Committee (PPLC)
      • Teacher representatives established as co-chairs as per previous years.
    • Communication Committee
      • Continuation of the committee from last year with Tim A. as chairperson. Note that previous parent members Tammy W. and Amy E. are now also members of the LSC. Meetings will begin in the coming school year with the previous group of parents/staff: Tammy Woods, Katie Madden, Efren Toledo, Amy Ellison, Naomi Millan, Mary Nespoux, Maria Bahena, Ami Thaker, Janelle Reilly, Lisa Weisenberger.
    • Principal Evaluation Committee
      • Jerry asked to step down from chairing this committee and so the committee was established anew with a new chair.
      • Motion to establish PEC as committee of the whole, a reduced quorum of 4, and Tammy W. as chairperson Motioned: Jerry C., Seconded: Jason Q.
      • Vote: passed w/unanimous consent
    • Budget Committee
      • Mr. Toledo asked to establish a committee of the whole with a reduced quorum in order to facilitate action on budget changes as the proceed in the current climate. Committee votes would not serve to establish approval of a budget or spending, but would be used to gather input without requiring to meet as a full LSC. Discussion ensued to determine the correct minimum number of members required for quorum. The votes were as follows:
      • Motion to establish Budget Committee as committee of the whole Motioned: Jerry C., Seconded: Jason Q.
      • Vote: passed w/unanimous consent
      • Motion to establish Budget Committee with reduced quorum of 5 Motioned: Tim A., Seconded: Tim D.
      • Vote: passed w/unanimous consent
      • Motion to make Jason Q. chair of the budget committee Motioned: Monica D., Seconded: Tammy W.
      • Vote: passed w/unanimous consent
    • Nomination and Selection of FOIA officer
      • Motion to have Jerry C. serve as FOIA officer Motioned: Tim A., Seconded: Jason Q.
      • Vote: passed w/unanimous consent
    • Set Regular Meeting Schedule for the new year * Motion to define the next set of meetings as generally the second Monday of the month @ 5:30pm, beginning in September. The full schedule is as follows: 9/12, 10/11, 11/14, 12/12, 2/13, 3/13, 4/3, 5/1, 6/12. Intention to hold a couple of meetings in the mornings, dates TBD Motioned: Tim A., Seconded: Tim D.
      • Vote: passed w/unanimous consent
  3. Reports
    • Principal Report
      • Mr. Toledo reviewed the format of the report with the LSC.
  4. Old Business
    • Summer programs
      • At last meeting Mr. Toledo informed the council that CPS had mandated that use of our remaining cell tower funds must be approved by the network. Since then, funds have been approved but not yet disbursed. Use of the funds is intended to pay for our current summer programming.
    • Bus time changes
      • Next year will be a 7:30am start due to changes in the bus timings. In compensation for the shifted timeline we will receive $30k in additional funds.
    • Lead
      • While Thorp is not scheduled for CPS testing until September, Mr. Toledo and Engineering have tested for lead and other contaminants at the main connection to the water fountains. The tests all returned negative.
  5. Items for next meeting
    • Budget
    • Re-approval of the bylaws
    • Guidelines on committee reports
      • Mr. Toledo would like to limit reports (including Principal Report) to no more than 5 minutes without asking for additional time from the council in order to streamline meetings.
  6. Adjourn
    • Motion to adjourn Motioned: Tammy W., Seconded: Jason Q.
      • Vote: passed w/unanimous consent